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Vantrel

Features

Six modules.
One board.

Each module covers one part of the working day. Switch on the ones you need per location; they all feed the same board, so a missed check and an overdue job show up side by side.

01

Work orders

Turn a request into a job someone owns.

Log a repair, an install or a customer request in seconds. Assign it, give it a due time, attach photos and notes, and follow it from open to done without chasing anyone.

  • Statuses from open to done
  • Assignee, due time and priority
  • Photos, notes and a full history
  • Recurring jobs on a set interval

Work orders

Location · Main St

Open

WO-1042

HVAC filter, unit 3

Dana R.

WO-1039

Leaking tap, staff room

In progress

WO-1040

Shelf bracket, aisle 4

Done

WO-1036

Replace dock light

WO-1035

Reset alarm keypad

Interface preview · demo data

02

Schedules & shifts

Know who is on, and where the hole is.

Build the week in a grid, copy last week when nothing changes, and see uncovered shifts before they become a scramble. Team members see their own hours on their phone.

  • Weekly grid by person or location
  • Copy a week in one step
  • Uncovered shifts flagged
  • Availability and time-off notes

Week schedule

Nov 16 – 21 · demo

MonTueWedThuFriSat
Maya8–48–48–48–4
Luis12–812–812–89–5
Dana7–37–37–39–5
Ade4–104–104–10
Open4–9

Sat 4–9 PM · uncovered

Interface preview · demo data

03

Checklists & routines

Opening, closing, inspections — done the same way every time.

Write the routine once and schedule it. Each item is ticked with a name and a time, can require a photo or a reading, and anything missed shows up on the board instead of in a complaint.

  • Daily, weekly or custom repeats
  • Required photos and readings
  • Who ticked what, and when
  • Missed items flagged on the board

Closing routine · Front

Due 9:30 PM

  • Lights and signage off—
  • Cooler temp recorded—
  • Floors swept and mopped—
  • Back door locked—
  • Counter wiped and stocked—

Interface preview · demo data

04

Stock & supplies

Count what you have. See what is running low.

Keep a list of the supplies you rely on, set a minimum for each, and run quick counts from a phone. Items below their minimum land on a reorder list your buyer can work from.

  • Item list by location or shelf
  • Minimum levels per item
  • Quick counts from a phone
  • Reorder list of low items

Stock · Back room

Count · today

  • Nitrile gloves (M)12 · min 6
  • Paper towel rolls18 · min 10
  • HVAC filters 20×255 · min 4
  • Degreaser, 1 gal7 · min 3
Reorder listempty

Interface preview · demo data

05

Equipment & maintenance

Every van, oven and unit has a record.

Register your equipment and vehicles, set service intervals, and keep the maintenance history in one place. When something breaks, the work order is linked to the asset it belongs to.

  • Equipment and vehicle register
  • Service intervals and reminders
  • Maintenance history per asset
  • Work orders linked to assets

Walk-in cooler · WIC-01

Asset record

Service every 90 days

Last service Aug 28 · contractor

Aug 28Next · Nov 26

Due in 14 days

  • Aug 28Quarterly service, coils cleaned
  • Jun 02Gasket replaced
  • May 30Temperature alarm, reset

Interface preview · demo data

06

Activity reports

See how the week actually went.

Completion by day and by team, overdue jobs, missed checklist items and stock alerts, on one page. Export the underlying records to a spreadsheet whenever you need them.

  • Completion by day and team
  • Overdue and missed items
  • Filter by location or person
  • Export to CSV

Weekly activity

Week 46

37

Jobs closed

5

Overdue

6

Missed items

M
T
W
T
F
S
S

Checklist completion by day, all locations

Interface preview · demo data

Spec sheet

The practical details.

Access
Web app for current versions of Chrome, Safari, Edge and Firefox, on desktop, tablet and phone
Roles
Owner, Manager and Team member, with permissions set per location
Locations
Separate boards, schedules and stock lists per site; managers can view several
Attachments
Photos and notes on jobs, checklist items and equipment records
History
Who changed what, and when, on every job and checklist
Notifications
Email reminders for due and missed items
Import
Items, equipment and people from a spreadsheet (CSV)
Export
Records by module and date range as CSV; full workspace export on request
Security
HTTPS everywhere, role-based access, restricted staff access to production
Support
By email, from people who set up workspaces for a living
Request a walkthrough See who uses it